The Ontario Soccer Association (OSA) Board of Directors approved implementation of the Volunteer Screening Policy for competitive coaches prior to the start of the 2003 season and for recreational coaches prior to the start of the 2004 season. This policy was approved by The OSA Membership at the November 2001 Annual Meeting. All Soccer Clubs in the Province of Ontario must comply with these deadlines.
Almonte Soccer Club (ASC) accepts its significant responsibilities to its vulnerable clients. The ASC owes a duty of care to its clients, to staff and to the community. Acceptance of this duty will be reflected in all Club programs, services and activities, as well as in its policies and procedures.
The ASC recognizes that some of the positions in the Club are of significant trust. People applying for and undertaking positions of trust will be subject to more intense initial and ongoing screening and supervision than individuals in placements, which are not positions of trust. This screening process will be comprised of a variety of measures and may include a Police Reference Check (PRC). All volunteers/employees will be required to participate in an orientation that will introduce duty assignments as well as relevant club policies and expectations.
ASC will not discriminate against any person on the basis of age, race, sex, marital status, etc., unless there is a bona fide reason related essentially and explicitly to the position being applied for, and will do so with due consideration for the need to accommodate applicants where possible.
Over the next several years the club will be updating job descriptions to identify the level of contact with children and associated risk of each position. All volunteers who are involved with soccer teams must submit to a PRC. The volunteer positions requiring this level of screening include coach, trainer and team manager.
More information about the OSA Volunteer Screening Policy, the Volunteer Screening Manual and the Terms of Reference for each affected position are available at http://www.soccer.on.ca under the Publications button.
Individuals with outstanding Criminal Code convictions, within the last five years, or charges pending for certain offences will not be accepted for a direct service position with vulnerable clients. These offences include, but are not limited to the following…
Individuals with outstanding Criminal Code convictions or charges pending for the following offences will not be considered for a direct service position.
Current prohibitions or probation orders forbidding the individual to have contact with children under the age of 14 will also result in the applicant to being rejected.
Applicants may be rejected as a result of other information gained during the police records check process or through the screening process as a whole, or as a consequence of other factors. Closed investigations that did not lead to conviction or charges will not be considered as reasons for rejection.
It should be noted that every volunteer once accepted, is obliged to inform the appropriate Club Executive if he or she is charged, tried or convicted of any offence under the Criminal Code or under other provincial or federal statutes, if that offence is relative to a position of trust held by the individual.
Following initial appointment to a position within the ASC which requires a police record check, no additional police record checks will be required as long as the volunteer continues to serve with the ASC without interruption, season to season.
The ASC will accept a completed PRC by an applicant providing it was conducted within the last four months. The original form with the OPP crest in the top left corner must be submitted to the Club in a sealed envelope addressed to:
Director – Volunteer Screening
The OPP at Perth (for Mississippi Mills and Lanark residents) will conduct a PRC for anyone who wants to obtain their own documentation. Below are the process details…
At Carleton Place OPP…
At Perth OPP…
If the volunteer would rather allow the D-VS to obtain the PRC then the following procedure applies…